Doing business is a stressful thing to do. Papers will come and go, and you have to have knowledge in all of them and keep record of all of them. If this sounds stressful enough, this will sound even more stressful: there are many types of documents involved in the business world. Hopefully, we can classify them in general categories.
- Transactional Documents. The company uses documents for business processes. It is no exception when it comes to business transactions. For the convenience of time, these documents may be in forms such as order forms, invoices, and receipts. Companies, depending on the nature of their business, may vary in the types of transactional documents that they use.
To save time, companies use templates for this type of documents. In the case of invoices, they use invoice template.
- Emails and Memorandums. Employees would typically use emails to send messages and files to one another. Emails and other digital ways to convey information make it easier for the people in the business world to communicate efficiently. Before there were emails, there were memorandums – “memos” for short. These are messages conveyed inside the office premises or intraoffice. Emails and memos have similarities, such as providing the sender and the recipient information. However, memos differ in emails in that memos are used for messages that require more privacy and security.
- Business Letters. These letters are used for outside communication, such as speaking with people outside the office. These people may refer to clients or customers, connections from other companies and businesses, advisers or consultants, as well as government officials and even job applicants.
Business letters can be sent either electronically through email, or physically (through post mail).
- Business Reports. This type of document is used to convey information. Generally, it is much longer than a business letter, and presents information in a more formal way. This type of document can vary on topics such as marketing plans, feasibility studies, safety compliance, and many more. This may also include financial data, analysis, images, survey results. These are published more to the benefit of the investors of the company. Some business reports are sent within a set interval (usually monthly), and businesses use templates in this case for convenience.
- Financial Documents. To stay within the budget and file necessary papers such as tax returns, businesses use financial documents. Within this general type of document includes payroll reports, bank and income statements, balance sheets and receipt records.